MAPC PROGRAM

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www.metrobostondatacommon.org

CONTACT
Heidi Anderson
617.451.2770 x2065
handerson@mapc.org

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Metropolitan Area Planning Council
60 Temple Place
Boston, MA 02111
www.mapc.org

mapccollective_logoNew England’s Largest Local and Regional Government Collective Procurement Service.

Working Together to Lower Cost and Improve Efficiency

Partnering with the Greater Boston Police Council, the Fire Chiefs Association of Massachusetts and groups of local governments, MAPC’s Collective Procurement Programs offer buyers direct access to goods and services used by all levels of government without having to take on the often challenging municipal procurement processes of M.G.L. c.30B.By aggregating demand to offer discount-able quantities and acting as the “lead Municipality” allowed by the collective purchasing statute, c.7 s.22B, MAPC conducts procurement’s that deliver highly competitive pricing for local and regional governments, state agencies, and colleges and universities across Massachusetts and its bordering New England states. MAPC contracts are available to hundreds of governmental buyers seeking to save time and money through our convenient
“shop and buy” procedures. Specifications are developed with the
help of professionals from the buyer community.

Then, MAPC designs and conducts the procurement process best suited to the goals of each program, awards contracts, provides all necessary documentation, establishes buyer access to vendors and, unlike any other collective purchasing group, advocates for buyers when the need arises. Convenience, simplicity, price, fast results and of course, the quality of our vendors, distinguish the MAPC Collective Procurement Programs from all others.

BPC Contracts
In 2005, MAPC and the Greater Boston Police Council partnered to continue GBPC’s collective purchasing program that had supplied police cars and public works trucks to municipalities for 30 years. Since then, the portfolio of vehicles has expanded, adding Dodge, Jeep, Toyota and Freightliner to the traditional Ford, Chevrolet and International line-up. Contracts for personal protective equipment for police and other emergency workers are scheduled for mid-2011. FCAM Contracts
MAPC partnered with the Fire Chiefs Association of Massachusetts in 2009 to produce the first ever “shop and buy” contracts for standard configuration fire apparatus. With four manufacturers to choose from, chiefs can shop for the standard and optional features they need, the price that fits their budget and the product quality that inserts confidence into the purchase of a $400,000. plus pumper. Contracts for ladder trucks are due in mid- 2011. Buying through the FCAM contracts, the time consuming and expensive custom design process is eliminated, purchase prices are lower, reliability is improved and delivery can be up to 12 months sooner.Consortium Contracts
MAPC performs collective procurement’s of office supplies and highway maintenance services for groups of municipalities having the common goal of saving administrative time and money while buying what they use on a daily and seasonal basis at highly competitive prices. From paper to paving to catch basing cleaning, consortium contracts have been a staple of the MAPC program since 2000.

WHAT IS THE PROGRAM?

  • M.G.L. c.7 s.22B collective purchasing procurement
  • M.G.L. c.30B compliant process
  • “Shop & Buy” format
    • Provides …
      – Choice
      – Price
      – Convenience
      – Speed

 

WHY WAS IT ESTABLISHED?

  • Lower Purchase Prices
  • Standard Configurations
  • Provide Choice based on
    – Price
    – Features
    – Options
    – Manufacturer
    – Quality
    – Fleet
    – Support
    – Experience
  • Lessen Procurement Cost
  • Shorten Acquisition Time

WHO IS ELIGIBLE?

  • FCAM Active Members
  • Over 240 Fire Dept’s
  • Membership Criteria
    – Active 5 Bugle Dept Chief
    – Complete Application
    – Pay Initiation Fee
    – Application Posted in
    Monthly Bulletin
    – Accepted By Board Vote
    – Voted In At Membership Meeting

WHO ARE THE VENDORS?

4 Manufacturers
– Clintonville, WI
– Amlin, OH
– Ocala, FL
– Nesquehoning, PA

4 Service Centers
– Windsor Locks, CT
– East Hartford, CT
– Woodville, MA
– North Attleboro, MA

HOW DO I USE IT?

5 Step Process

  1. GoTowww.MAPC.org/fcam
    – Browse the Specifications, Features, Options and Support for available apparatus
    – Check out Pricing
  2. Visit Websites
  3. Contact the Dealer Rep
    – Discuss needs
    – Configure Apparatus
    – Obtain Written Quote
  4. Send Quote to MAPC for Price Check
  5. Send Purchase Order to Dealer
    – Copy to MAPC

WHO HAS MY BACK?

MAPC

  • Certifies M.G.L. compliance
  • Verifies Pricing Accuracy
  • Advocates for Buyers
  • Promotes the Program
  • Works with FCAM Officials to Improve the Process and Grow the Portfolio of Available
  • Provides Downloadable Documents

WHAT DOES IT COST?

COSTS

  1. 1.5% Transaction Fee
    – Paid to MAPC by Seller
    – No More Than $6,000/PO
  2. 10% to FCAM
    – Supports FCAM Member Programs

 

SAVINGS

  1. Time IS Money
    – Design Committee
    – Bidding Process
    – Build Time
  2. Competetive Pricing

WHERE IS IT GOING?

2010

– Pumpers/Engines

 

2011

– Aerials

 

2012

– Ambulances

 

2013

– Rescues & Specialty Equipment

APPARATUS PURCHASING MADE EASY!!!

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As we conclude our first full year with the new Metropolitan Area Planning Commission (MAPC)/Fire Chiefs Association of Massachusetts (FCAM) state wide purchasing contract in place for fire apparatus, we just have one thing to say to the folks at FCAM/MAPC….”Thank You!”

After years of dealing with the bureaucracy involved in publishing specs, advertising, bid openings, bid  post mortems, followed eventually by a bid award to a vendor, the state contract has really taken a lot of pain away for both the customer and vendor alike.
The new state wide contract vastly simplifies the once tedious apparatus purchasing process for a number of reasons:

  • Ease of use.  The City/Town simply selects which truck they want, you build the truck by selecting a base truck plus desired options, and you issue a PO.  It is that simple.
  • The trucks have already been put out in a competitive bidding situation under 30B guidelines
  • As all manufacturers want to be a part of any state wide purchasing contract, the best pricing
    is typically offered by all vendors due to the potential volume of business at stake
  • Warranties offered are better under the state purchasing contract (again, the manufacturers offer better pricing / warranty
    packages due to the potential volume)
  • Cost savings are realized by the City/Town by eliminating the cumbersome RFP/IFB process required under 30B.
    Numerous man hours are saved as this work has all been completed up front!

barnstableThese are just a few of the many reasons to utilize the MAPC/FCAM state wide contract for apparatus.  Greenwood has been awarded the contract for pumpers through December 31, 2012, and for Aerial Platforms and Ladders until December 31, 2013!  Ambulances are on the agenda for this year and should be ready to go by the Summer of 2012!
All in all, the program has been a monumental success so far, but don’t take our word for it, call and speak with any of your fellow departments and Chiefs that have utilized the program this year!  I think you will find that any of them will vouch for the benefits of the program.  Here are a few of the many customers that have leveraged the FCAM/MAPC contracts with Greenwood in their communities in 2011:

 

  • Norton, MA Fire Department
  • Hanover, MA Fire Department
  • Hull, MA Fire Department
  • Braintree, MA Fire Department
  • Plymouth, MA Fire Department
  • Billerica, MA Fire Department
  • Barnstable, MA Fire Department
  • Manchester, MA Fire Department
  • Dennis, MA Fire Department
  • Worcester, MA Fire Department
  • Scituate, MA Fire Department
  • Middleboro, MA Fire Department
  • Rockland, MA Fire Department
  • Blackstone, MA Fire Department
  • Methuen, MA Fire Department
  • Attleboro, MA Fire Department
  • Newton, MA Fire Department
  • Milton, MA Fire Department
  • Wellesley, MA Fire Department
  • Lawrence, M A Fire Department
  • And Billerica, MA as the first two time user of MAPC and first to utilize the new Aerial Contract with their purchase of a new 100’ aerial!

Thank you to all of you that have taken advantage of the program this year!  We look forward to the continued success of the program.
If you, or anyone in your department/City/Town should have any questions regarding the state wide contract for apparatus,

Please contact Mark MacDonald at 508-809-9810.

“SHOP AND BUY” . . . It’s New and Easy.

WHAT IS “IT”?

This program — the first of its kind in Massachusetts — is FCAM’s answer to a question that has been asked by local officials for decades: “Why can’t fire apparatus be standardized to simplify the purchasing process and lower the cost?” This program does that and more. By procuring contracts with multiple vendors that are available to the more than 320 member municipalities of FCAM, the potential for sales attracted several high quality manufacturers who sharpened their pencils in offering an array of non-custom features at very competitive prices.

WHERE CAN I LEARN MORE?

Contact Heidi Anderson at:

handerson@mapc.org, or

617-451-2770 Ext:2065

WHAT’S NEXT?

Contracts for ambulances, rescues and specialty equipment are due in 2012.

IS MY CITY OR TOWN ELIGIBLE?

YES…if your Fire Chief is a member of FCAM. They need only contact MAPC today. If they are not, they can read about membership at… www.FCAM.org

IS THE PROGRAM SUCCESSFUL?

YES…In FY2011, the first year of the program, 10 departments bought 12 engines. The program’s pricing, the choices offered, the significantly shortened delivery time and the simplicity of making such important purchases has stimulated sales. Through December 2011, another 12 engines and 1 aerial were purchased.

IS THERE A COST TO BUY THROUGH THE PROGRAM?

YES…There is the price of membership, which comes with the full member benefits of FCAM. And, there is a fee based on the price of the apparatus you buy that pays for the services provided by MAPC. A portion of the fee helps FCAM fund programs that benefit its members.

HOW DO WE ACCESS THIS PURCHASING OPPORTUNITY?

It’s as simple as 1-2-3-4-5…

1. Go to FCAM.mapc.org to view all available apparatus, features, options, specifications, photos, contracts and pricing.

2. Get a sense of what features, quality levels and pricing suit your needs and budget.

3. Contact a vendor for a quote.

4. Send the quotes to MAPC for price verification.

5. Issue a purchase order.

HANOVER, MA TAKES DELIVERY OF GREENWOOD’S FIRST “STATE CONTRACT” PUMPER!

clip_image002Hanover, MA recently took delivery of their new Engine 7, an E-One Typhoon Custom Rescue Pumper.  In addition to boasting a Hale QMax 1500 gpm pump, a 750 gallon poly tank, 30 gallons of foam, and an Akron 125gpm foam educator system, this truck is a “first of its kind” because it was the first truck delivered by Greenwood under the new Metropolitan Area Planning Commission (MAPC)/Fire Chiefs Association of Massachusetts (FCAM) state wide purchasing contract for fire apparatus!
The new state wide contract vastly simplifies the once tedious apparatus purchasing process for a number of reasons:
  • Ease of use.  The City/Town simply selects which truck they want, you build the truck by selecting a base truck plus desired options, and you issue a PO.  It is that simple.
  • The trucks have already been put out in a competitive bidding situation under 30B guidelines
  • As all manufacturers want to be a part of any state wide purchasing contract, the best pricing is typically offered by all vendors due to the potential volume of business at stake
  • Warranties offered are better under the state purchasing contract (again, the manufacturers offer better pricing/warranty packages due to the potential volume)
  • Cost savings are realized by the City/Town by eliminating the cumbersome RFP/IFB process required under 30B.
    Numerous man hours are saved as this work has all been completed up front!

These are just a few of the many reasons to utilize the MAPC/FCAM state wide contract for apparatus.  Aerial Platforms and Ladders are currently being submitted to MAPC/FCAM through the RFP process.  Awards to all successful vendors should be made by July, and we look forward to being able to provide our customers with both Custom/Commercial Pumpers, and Aerial apparatus through the state contract in the months ahead!If you, or anyone in your department/City/Town should have any questions regarding the state wide contract for apparatus,

please contact Mark MacDonald at 508-809-9810.

1. Collective buying rescues taxpayers Article.

2. Letter from Chief at Billerica Fire Department
Click below to view.

BostonHeraldMAPCletterbillerica_Page_1letterbillerica_Page_2